Part A: General Assembly, business rules
Cfr IASI-Statutes articles 4.1 and 4.3
- The General Assembly is composed of all Institutional, Personal and Honorary Members.
- The General Assembly is a public meeting but only IASI members have the right to comment on any item of the agenda.
- The General Assembly meets at least once every four years, preferably combined with the IASI Congress.
- Whenever needed, the Presidium can decide to invite all members for an extraordinary General Assembly.
- The invitation for the General Assembly shall be prepared by the Secretary Treasurer and mailed through the services of the local institution organising the meetings, at least four months prior to the meeting.
- The General Assembly is chaired by the IASI President, whereas the Secretary Treasurer prepares the Minutes to be mailed at the latest three months after the meeting.
- The Presidium prepares the draft agenda for the General Assembly. The agenda of the General Assembly must include at least the following items: approval and/or modification of the Statutes, elections of the President and the Members of the Executive Committee, appointment of two Auditors, arrangements for the election of the Vice-presidents, general directions for the working programme, to receive progress reports and to approve the work of the Presidium and the Executive Committee.
- All IASI members have the right to submit proposals for the agenda. The final agenda shall be approved at the beginning of the General Assembly.
- Every member shall have the right to comment on any item of the agenda taking into account the framework for the conduct of the General Assembly as formulated by the Chair at the beginning of the meeting.
- Each member of IASI has the right to propose changes in the Statutes of the Association. The proposed changes (with legitimation) must be communicated to the IASI Secretary Treasurer at least four months prior to the General Assembly.
- Voting in the General Assembly is based on three votes for each Institutional Member and one vote for each Personal Member and Honorary Member. Proxy voting may be used with a written statement of authority. The outcome of voting will be based on simple majority.
- The General Assembly must ensure that 2 Auditors are appointed on a continuous basis. If one Auditor resigns the general Assembly charges the Presidium to appoint a substitute Auditor who is not a member of the Executive Committee.